Using the Common House

See also: About the Common House

The Mosaic Commons Common House is the center of our neighborhood, both physically and socially. It's the place where the community comes together -- for shared meals, for games and entertainment, for meetings, for parties, for hobbies and activities.

Policies & Procedures for the Common House

See also:

Changes in Common Spaces

People who want to volunteer to take on projects to make permanent or hard-to-remove changes in common spaces, such as drilling holes or mounting shelves, should:
(a) consult with the Common Resources Team and the room team for that space, to make sure that project is consistent with plans for that space
(b) present a plan for funding
(c) post a drawing or other visual aid for the project in the space and send a note about it to the list. Give the community a week to react, then either post a revised proposal or proceed.

Room teams are welcome to select any colors they like for painting their spaces. If they choose to pick from the established palette, including shades between those on the palette, they may proceed without plenary consensus. If they wish to use any non-palette colors, that is acceptable, as long as they get plenary consensus before painting

For interior painting of the common house, teams shall use primer and paint with no (Zero) VOCs (NOT Low VOC). Brands are only listed to identify the colors, use any Zero VOC brand. There a paint chips available to so that a paint supplier can match
the palette colors.


Our Color Palette:

"... a cohesive palette of a variety of colors for wall paint, trim, and accent colors for the Common House. ... Room teams can then decide colors from this palette without further plenary decision."

picture of colors

Trims/Whites:
D40-3 (Olympic) Silent Delight
7002-14 (Valspar) Cream Delight

Light Brown Neutrals:
D27-2 (Olympic) Turning Taupe
D27-3 (Olympic) Creamy Chocolate

Dark Browns:
C25-4 (Olympic) Baby Bear
C25-5 (Olympic) Root Beer
C25-6 (Olympic) Wine Barrel

Purples:
C44-2 (Olympic) Frosted Lilac
C44-4 (Olympic) Purple Surf
C44-6 (Olympic) Magic Spell

Roses:
B36-2 (Olympic) Tender Kiss
B36-4 (Olympic) Lush Rose
B36-6 (Olympic) Madeira Red

Oranges:
B22-2 (Olympic) Pat-A-Cake
B22-4 (Olympic) Pumpkin Patch
B22-6 (Olympic) Lucky Penny

Yellows:
A16-3 (Olympic) Shell Flower
A16-4 (Olympic) Honey Toast
A16-6 (Olympic) Sunflower

Greens:
5006-3A (Valspar) Pale Pastures
5006-3C (Valspar) Green Trellis
5006-4B (Valspar) Filoli Ginko Tree

Blues:
C56-2 (Olympic) Skyward
C56-4 (Olympic) Crater Lake
C56-5 (Olympic) Castile

Common House Room Reservations & Usage

Rooms

The following rooms may be reserved: Great Room, Dining Niche, Kitchen, Living Room, Music Room, Multipurpose Room, Kid's room and Porch. (Hobby Rooms will be handled separately)

Calendar System

We will use a public Google Calendar that can be viewed by members without additional login on a mosaic-commons members web page. Users of Google Calendar can also view it on Google Calendar.

People and teams can add events directly to the calendar. Event titles will include the abbreviation for the room(s) in which they are held, the name of the member sponsor, and whether the event is open. People are encouraged to post information about their events in the common house as well, especially for large events.

Common Meals & General Meetings

The Kitchen, Dining Niche, and Great Room are "taken" during all Common Meals and General Meetings. People that wish to meet privately over dinner should reserve the Living Room. The Kids Room may not be reserved during Common Meals or General Meetings without community approval.

Types of Events

Events may be private or open to members and guests. They may or may not require RSVP. This information should be clearly posted in the calendar listing.

You must check before reserving the Kitchen, if it's during a time when early prep for a common meal might be happening. People reserving the Kitchen must check in with a ServSafe-certified member before their event.

We are open to other cohousing groups using our space. This will be coordinated by a member volunteer.

If you want to reserve most or all of the Common House, notify the community as soon as possible, and allow at least a week for feedback and objections.

Responsibility

All events, run by a member or non-member, must have a member sponsor. That sponsor will be responsible for insuring that kitchen, food, and other common facilities policies are followed and that the space is cleaned appropriately after the event, and will be available during the event for any questions or problems. Spaces should be left in at least as good condition as they were found in.

Guest Reservations

If you’d like to have a guest stay in one of our hobby rooms, please use the process below:

1. Add your name, your guest’s name and which hobby room (East or West) you would like to reserve, directly to the Google Calendar (be sure to select “hobby room calendar” and not add it just to your own personal calendar). Please select a check in and check out time instead of checking the “all day” box, so that others have the opportunity to use the room before/after your guest has checked in or out. Please do not change the colors of entries made to Mosaic shared calendars. Most of us discern which calendar an entry is made in by color. If you would like to book more than 5 nights in a row, please contact our concierge, Bonnie, before you put it on Google Calendar as this may have to be run by the community for decision. Or you can contact her directly, preferably by email at bonnie.esthetician@gmail.com or by calling 508-259-9019 and I will set up the reservation for you.

If you would like to access the hobby room shared calendar or any of the Mosaic Commons shared calendars using their own calendar application (rather than from the terminal in the Common House hub), please contact webmaster@mosaic-commons.org, providing a list of calendars you would like to access and the account (email address) you will be using to access the calendars. Mary will follow up by granting access from that account.

2. The owner that signs up for the guest room is the “host” and is responsible for setting up clean linens and towels beforehand. Rooms will be left unlocked when not in use by a guest. Hosts who would like their guests to have extra keys can get them from me. Guests staying more than one night “own” the room during their stay.

3. Kindly inform your guest to refrain from using loud voices, smoking (of any kind) and using scented products. There is a reminder sign in each hobby room.

4. Turnover between guests should be negotiated between hosts, with noon out and 3pm in as a starting point. Hosts are responsible for stripping the bed, washing the sheets, bed covers and towels and returning them back to the hobby room after their guest leaves. Rooms should be left with the appropriate cover for the bed/futon/couch.

5. Each household gets 5 free guest room nights per calendar year. Anything over that is charged at $10 a night. Please remit your payment in the form of a check along with your name, your guest’s name and which room they stayed in to Diana. If you prefer, Diana can add it to your statement and you can pay by check or PayPal. Just let her know.

6. We are open to other cohousers and cohousing groups using our space. Visits will be coordinated by Bonnie, Catya, or another volunteer, with a $20/night suggested donation.

If you have any questions, comments or suggestions, please feel free to contact Bonnie

This covers reservations of Hobby Rooms. For other Common House room reservations, click here.

Sunset

This system will be revisited at a General Meeting in May 2009. It may be brought to Coordinating as an agenda item earlier if needed. We will allow reservations on this system through June 30, 2009.

Concierge

There will be a Concierge responsible for keys, tracking of usage, coordinating longer stays, turnovers, and donations.

Calendar System

We will use a public google calendar that can be viewed by members without additional login on a mosaic-commons members web page. Users of google calendar can also view it on google calendar.

People and teams can submit reservations to the Concierge, or add them directly to the calendar. Reservation titles will include the abbreviation for the room reserved.

Host

The owner that signs up for the guest room is the "host" and responsible for setting up clean linens and towels before hand, and for stripping the bed and washing the sheets, bed covers and towels after the guest
leaves. Rooms should be left with the appropriate cover for the bed/futon/couch

We are open to other cohousers and cohousing groups using our space. Visits will be coordinated by the Concierge or another volunteer, with a $20/night suggested donation.

Frequency & Duration:

Each cohousing member household gets 5 free guest room nights a year and anything over that is a $10 night suggested donation. Non-members and their guests, and visitors from other cohousing communities, are asked for a $20 per night contribution.

No one can sign up for more than 5 days in a row without the consent of the Concierge, who may bring it to the community for decision.

Guests staying more than one night 'own' the room during their whole stay.

Turnover between guests should be negotiated between hosts, with noon out and 3pm in as a starting point.


Holidays

We will not restrict when reservations can be made for specific Holiday/busy times for 2013-2015, and may revisit it after that point if needed.

Keys

Rooms will be left unlocked when not in use by a guest. Keys hang in the rooms by the door. Contact the concierge for additional keys.

Fragrances in the Common House

Mosaic Commons has a number of people who are sensitive to both natural and artificial fragrances. This agreement is intended to limit the use of fragrances that cause problems for residents, members, and regular guests to our common house.

In general, it is helpful to look for something on the label that says "fragrance-free" or "unscented".

In the common house, we will only use unscented hand soap, dish soap, and common house laundry detergent.

We will buy and use unscented, environmentally friendly common house cleaning supplies and bathroom deodorizers for regular use. When these are unavailable, we will strive to use the least scented, most environmentally friendly products appropriate to the job

Cut flowers may be used for short periods for private events in the common house but should not be left in the common house after your event.

People using the hobby rooms will be asked not to use scented products in the rooms, and to minimize the use of scented soaps and lotions.

People using the common house should be conscious of fragrance sensitivities.

In the laundry room, people are encouraged to use unscented products. Scented products must be closed securely when not in use, and the use of scented products is limited to the labeled washer and dryer.

We recognize that it is hard to know if a particular fragrance is a problem for someone else. People who have reactions to a scent in the common house are asked to inform the individual or the community so that changes can be made for the future. If a scent-sensitive individual needs help starting a conversation about fragrance usage with another community member or guest, they should feel free to contact Community Support.

Holiday and Event Common House Decorations Guidelines

The Common House Decorations team (CHDt-pronounced "chad", the T is silent) will oversee the placement and removal of decorations in the Common House. The team will work to provide a balance of many different holiday traditions and seasons, bearing in mind that a preponderance of Christian and National Holidays could be perceived as oppressive.

Ambient decorations for holidays and seasons will be limited to a small space, such as a table or corner and a small part of one adjacent wall.

For Mosaic Events, offered by and for our community, decorations may appear throughout the common areas, for about a week before the event.

For other events decorations may appear in the main room of the common house, or in the room where the event is taking place, for about a day before the event.

Decorations for all events should be removed by the end of the day following the event.

Nuts in the Common House

1) No peanuts, tree nuts or chickpeas stored in the Common House.

2) No nuts or chickpeas ground up or chopped up in the Common House for any reason. No nuts or chickpeas served at Nut Free Meals

3) All meals will be clearly labeled as Nut Free or Contains Nuts. Meals with nuts will have the nut-containing item clearly labeled. A substitute dish will be provided for the nut-containing one

Specifics:
S1. Head cook must have someone responsible for reading the label of every item put into meal every time since manufacturing processes and ingredients change regularly. Labels from that meal’s ingredients must be retained for 24 hours (since allergic reactions can appear hours after a meal) for individuals to read.

S2: Exclude items from Nut Free meals that contain nuts or chickpeas, or whose labels say:
"Processed in a facility that also processes nuts" or "Processed on equipment that is used to process nuts" or “May contain nuts”

S3. Labels from every ingredient will be available in the Common House.

S4. Individuals may bring a small container of nuts or chickpeas with them to a meal and add them to their own plate. Any chopping or crumbling of nuts must occur outside of the Common House.

S5. Outside food can be brought in and served at the Common House as long as it is appropriately labeled.

S6. When cleaning up from Nut Containing meals, use rags for wiping down surfaces. These must be washed and sanitized before reuse.

S7. Leftovers from meals that contain nuts will be removed from the Common House at the end of the meal. Late plates of nut containing food, properly labeled, may be saved in the Common House for a specific amount of time after a meal, then removed if not eaten.

S8. Key items that are considered not safe unless cleared by concerned families:
Foods from bulk sections of supermarkets
Chocolate

S9. Sunset Clause: We will revisit this policy 6 months after we start cooking meals in the Common House.

Painting in the Common House

Our Color Palette:

"... a cohesive palette of a variety of colors for wall paint, trim, and accent colors for the Common House. ... Room teams can then decide colors from this palette without further plenary decision."

picture of colors

Trims/Whites:
D40-3 (Olympic) Silent Delight
7002-14 (Valspar) Cream Delight

Light Brown Neutrals:
D27-2 (Olympic) Turning Taupe
D27-3 (Olympic) Creamy Chocolate

Dark Browns:
C25-4 (Olympic) Baby Bear
C25-5 (Olympic) Root Beer
C25-6 (Olympic) Wine Barrel

Purples:
C44-2 (Olympic) Frosted Lilac
C44-4 (Olympic) Purple Surf
C44-6 (Olympic) Magic Spell

Roses:
B36-2 (Olympic) Tender Kiss
B36-4 (Olympic) Lush Rose
B36-6 (Olympic) Madeira Red

Oranges:
B22-2 (Olympic) Pat-A-Cake
B22-4 (Olympic) Pumpkin Patch
B22-6 (Olympic) Lucky Penny

Yellows:
A16-3 (Olympic) Shell Flower
A16-4 (Olympic) Honey Toast
A16-6 (Olympic) Sunflower

Greens:
5006-3A (Valspar) Pale Pastures
5006-3C (Valspar) Green Trellis
5006-4B (Valspar) Filoli Ginko Tree

Blues:
C56-2 (Olympic) Skyward
C56-4 (Olympic) Crater Lake
C56-5 (Olympic) Castile

Paper Goods & Laundry Products


Recycled Products

Paper goods purchased by the group for Common House use should be made from recycled material, if possible. Plastic purchased should be re-usable, recyclable, or biodegradable, if possible.

Laundry Products

Fragrance free, eco-friendly detergent will be provided in laundry room.

There will be no storage of fragranced products in laundry room.

Of the three washing machines and dryers in the common house, two of each will be designated "fragrance-free" and one of each "fragrances ok". In the "fragrance-free" washers and dryers, do not use products with fragrances or any dryer sheets.

Fabric dying and bleaching may be done in the "fragrances ok" washer. Care must be taken not
affect other users.

Television in the Common House

The community has purchased a cable tuner for use in the common house, to be kept in the MPR closet when not in use. In order to incorporate the value of intentionality, the viewing space (which can be any room in the CH - LR, GR, MPR, etc) needs to be reserved on the calendar with the word 'Tuner'. The person who reserves the space is responsible for setting up, operating, and returning the tuner to the MPR closet at the end of the event